Physical therapy practices are covered entities and handle PHI continuously — referrals from orthopedics and primary care, plan-of-care coordination, insurance authorizations, and discharge documentation. PHIGuard gives PT practices a HIPAA-native system for that operational and compliance work.
Compliance Challenges for PT Offices
Referral-driven intake. Referrals flow in from orthopedics, primary care, and post-op cases. Each intake is a PHI interaction that needs clean handling.
Authorization and progress-note cadence. Insurance authorizations, progress notes, and re-evals happen on recurring schedules. Task tracking is the difference between smooth operations and dropped visits.
Staff roles across the PT team. PTs, PTAs, front desk, and billing staff all touch different slices of the record. Role-scoped access and documented training matter.
Incident response. PT clinics are busy, public environments. Misdirected faxes, lost devices, and overheard conversations produce potential incidents that need documented analysis.
What PHIGuard Provides for PT Practices
- Compliance templates for HIPAA training, risk analysis, incident response, and policy review
- Staff training tracking satisfying §164.530(b)
- Incident log with guided breach risk assessment
- Immutable audit trail satisfying §164.312(b)
- BAA included at every tier — signed on account creation
Pricing for PT Practices
| Plan | Price | Best For |
|---|---|---|
| Essentials | $99/mo | Solo or small offices (up to ~10 staff) |
| Clinic | $249/mo | Group practices (up to 30 staff) |
| Group | $499/mo | Multi-location or larger practices |
Per clinic, not per user.
Getting Started
Most PT offices complete setup and staff invitations in under an hour. No IT consultant required.