HIPAA task management for small clinics
Per-clinic pricing. BAA at every tier.
PHIGuard gives practice administrators a calmer way to run compliance work: one clinic price, an immutable audit trail, and guardrails that generic task tools do not provide.
Card required to start. BAA is signed on account creation. Reminder email sent 3 days before billing begins.
Why generic tools fall short
Covered-entity work breaks generic task software.
Practice administrators do not need more flexibility. They need a system that makes the compliant path easier than the risky one.
- No BAA without enterprise pricing. Small clinics are pushed into high-cost plans just to get the legal baseline HIPAA requires.
- Notifications can leak sensitive context. Generic task tools were not designed around PHI-safe defaults and admin guardrails.
- Activity logs are not audit evidence. A mutable history feed is not the same thing as an immutable compliance record.
| Requirement | Generic tool | PHIGuard |
|---|---|---|
| BAA included | Enterprise only | Every tier |
| HIPAA audit trail | Not built in | Immutable by design |
| Pricing model | Per seat | Per clinic |
| PHI-safe notifications | No guardrail | Enforced |
| Compliance templates | Generic or none | Built in |
What PHIGuard does differently
Compliance infrastructure comes standard.
PHIGuard was shaped for the real operating posture of a small clinic: limited internal IT, recurring audits, shared accountability, and a need for plain evidence rather than software complexity.
BAA at every tier
Your clinic gets contractual coverage at signup instead of negotiating a larger software contract first.
Immutable audit trail
Every task action is preserved in append-only history so operational follow-through becomes defensible evidence.
Per-clinic flat pricing
Front desk, billing, clinical, and admin staff can use one system without per-seat pricing drift.
Compliance task templates
Risk analysis, policy reviews, workforce training, and incident workflows start from a clear operating baseline.
Role-based access
Permissions align with clinic responsibilities so the right people see the right work.
Incident tracking
Potential breaches can be logged, assessed, and followed through inside the same operational record.
How it works
Up and running in your first week.
The goal is not to create another tool rollout. It is to give the clinic a usable compliance operating system with less ambiguity and more follow-through.
Start with legal coverage
Account creation includes your BAA so the clinic has the right baseline before handling any sensitive work.
Stand up the program
Choose the templates that match your clinic, assign owners, and turn annual obligations into a usable operating cadence.
Let evidence accumulate
As people complete tasks, review policies, and document incidents, the audit trail forms automatically in the background.
Pricing
Per-clinic pricing. No per-user fees.
Every plan includes a signed Business Associate Agreement and an immutable audit trail. No enterprise contracts. No surprise scaling costs.
Essentials
For solo practices and small offices up to approximately 10 staff.
- Up to 10 staff accounts
- Compliance task templates
- Immutable audit trail
- Incident tracking
- BAA included
- Email support
Clinic
For growing practices with up to approximately 25 staff.
- Up to 25 staff accounts
- Everything in Essentials
- Role-based access controls
- BAA tracking for your vendors
- Policy document storage
- Priority email support
Group
For multi-provider or larger practices with unlimited staff accounts.
- Unlimited staff accounts
- Everything in Clinic
- Multi-location support
- Custom compliance templates
- Dedicated onboarding session
- Priority phone + email support
All prices in USD. Cancel anytime with no annual contract required. Founder/beta pricing is available via promo code at checkout. We email you 3 days before billing begins.
FAQ
Questions practice administrators ask before switching
Can we use PHIGuard if we still keep other tools for non-clinical work?
Yes. Many clinics keep general tools for marketing or internal planning and move PHI-related tasks, incidents, and compliance accountability into PHIGuard.
How quickly can a small clinic get value from it?
The first value is usually immediate clarity: BAA in place, task owners assigned, and the first recurring obligations visible in one auditable system.
Is this built only for large organizations?
No. The product and pricing model are specifically shaped for smaller clinics that need real safeguards without enterprise software overhead.
What happens when an auditor or privacy officer asks for evidence?
PHIGuard keeps the operational history attached to the work itself, so the clinic can point to task completion, incident handling, and user actions inside a persistent audit record.
Operational assurance
Replace compliance sprawl with one accountable operating system.
PHIGuard helps practice administrators move from scattered reminders and generic project tools to a calmer, auditable way of running HIPAA work.
Card required to start. We email you 3 days before the first automatic charge.