Dental practices are covered entities under HIPAA. Whether you operate a solo practice or a multi-chair group, you handle Protected Health Information daily — in patient charts, treatment plans, insurance claims, and staff communications. Managing HIPAA compliance on top of clinical operations is a real administrative burden for most dental offices.
PHIGuard is built to reduce that burden.
HIPAA Compliance Challenges for Dental Practices
Dental offices face several compliance challenges that generic tools do not address:
Staff turnover and training. Front desk and dental assistant roles often see higher turnover. Ensuring every new hire completes HIPAA training and that training is documented is both a legal requirement and an ongoing operational task.
Insurance and billing coordination. Coordinating pre-authorizations, EOBs, and billing disputes involves PHI moving between staff members. Without proper controls, this coordination creates exposure.
Incident tracking. When a potential HIPAA incident occurs — a misdirected fax, an unauthorized access event, a lost unencrypted device — the practice must document the incident, assess the risk, and in many cases notify affected patients and HHS. Without a structured incident tracking system, this process is chaotic.
Annual risk assessment. HIPAA requires covered entities to conduct a periodic risk analysis. Most small dental practices complete this inconsistently or not at all.
What PHIGuard Provides for Dental Offices
Compliance task templates. PHIGuard includes pre-built task templates for annual HIPAA training, risk assessments, policy reviews, and incident response. You do not need to build your compliance program from scratch.
Staff training tracking. Assign training tasks to individual staff members, track completion, and maintain documentation that satisfies HIPAA training requirements under §164.530(b).
Incident log. When a potential breach occurs, PHIGuard’s incident tracking feature guides you through the required risk assessment and documents your analysis — essential if OCR ever requests your records.
Audit trail. Every action in PHIGuard is logged in an immutable audit record. This satisfies HIPAA’s audit control requirement (§164.312(b)) without requiring you to purchase or configure a separate audit logging system.
BAA included. Every PHIGuard plan includes a signed Business Associate Agreement. You do not need to identify us as a business associate and separately negotiate a BAA — it is part of the service.
Pricing for Dental Practices
| Plan | Price | Best For |
|---|---|---|
| Essentials | $99/mo | Solo practices and small offices (up to ~10 staff) |
| Clinic | $249/mo | Group practices (up to 30 staff) |
| Group | $499/mo | Multi-location or larger practices (up to 100 staff) |
All prices are per clinic, not per user. Your entire front desk, clinical staff, and billing team can use PHIGuard under one subscription.
Getting Started
PHIGuard is designed to be set up by a practice administrator — not an IT consultant. Most dental offices complete initial setup, including staff invitations and compliance template configuration, in under an hour.
There are no long-term contracts on any plan. If PHIGuard does not meet your needs, you can cancel at any time.